ELECTED EXECUTIVE COMMITTEE POSITIONS
- President
- Vice President
- Treasurer
- Secretary
- Social / Events Co-ordinator (may be appointed)
- Volunteer Co-ordinator (may be appointed)
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Positions are open to any Millwood parents/guardians with the following qualifications (as per our bylaws):
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All Executive Committee members must:
i. be the parent/guardian of a current student at Millwood Junior School.
ii. not hold an elected position on the Millwood School Council at the same time
iii. have attended a minimum of 2 meetings prior to the Annual Meeting in the past school year.
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Positions are held for a 1-year term until the AGM next June. You are expected to attend at least 2/3 of the general meetings held during the school year (6-9) and to be available to communicate by e-mail between meetings.
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ROLE BREAKDOWN:
- Treasurer:
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Understand and promote the role of Home & School Committee and maintain strong relationships with school administration and Home & School Committee Executive Committee members
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Supervise and manage bank account activity
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Reconcile Home & School Committee revenue and expense activities to bank statement
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Keep organized records including monthly bank statements
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Keep records of all revenues and expenses including receipts
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Maintain spreadsheet to allocate revenue and expense activities to appropriate budget sub-categories and track/report monthly progress and financial status to Committee
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Prepare annual budget
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Provide updates and financial status and present a current financial report, as well as the most currently available bank statement, at each Home & School Executive and General Meeting
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Provide historical (past) budget reference information as needed and answer Home & School Committee queries
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Issue cheques for signature regarding expenses
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Make deposits of revenues
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Pursue payment/contact NSF cheque defaults as needed
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Submit books, invoices, receipts and statements for verification annually
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Participate in sub-committees when needed
Qualifications:
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Proficient with Microsoft Excel
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Financial acumen and experience
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Qualify to obtain signing authority over a bank account
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- Volunteer Co-ordinator:
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Oversee the coordination of volunteers at the various H&S Events. Use of the signupgenius website is essential.
- Events Co-ordinator:
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Plan and promote H&S Events, act as Liaison between the Executive Committee and the various Event Partners / Admin / Staff, delegate responsibility for specific events to various sub-committees as required.
To Apply For Any Position (1 per year, although roles may be shared among 2+ people), please email:
millwoodhomeandschool@gmail.com
Provide us with your name and email. Nominations will also be accepted from the floor at the AGM.